Rescue Response International

Effective Date: September 2026

Rescue Response International (“RRI,” “we,” “us,” or “our”) respects the privacy of our donors, supporters, partners, volunteers, website visitors, program participants, and others who interact with our organization.

We are committed to handling personal information responsibly, transparently, and in a manner consistent with our humanitarian mission and applicable data protection and privacy laws.

This Privacy & Data Policy explains what information we may collect, how we use it, when we may share it, how we safeguard it, and the choices available to individuals regarding their personal information.

1. Information We May Collect

Depending on how you interact with Rescue Response International, we may collect the following categories of information.

Contact Information

We may collect information such as:

• First and last name
• Email address
• Mailing address
• Telephone number
• Organization or company name
• Job title or professional affiliation

This information may be collected when you contact us, submit a website form, make an inquiry, participate in an event or training, subscribe to communications, or otherwise engage with RRI.

Donation and Transaction Information

When you make a donation or other financial contribution, we may collect information necessary to process and administer the transaction, including:

• Name and contact information
• Donation amount
• Donation date and history
• Billing information
• Transaction information
• Giving preferences
• Dedication, tribute, or campaign information when applicable

Payment card and banking information may be processed directly by third-party payment processors. RRI does not necessarily receive or retain complete payment card information.

Partnership, Training, and Program Information

If you contact RRI regarding training, emergency response, disaster preparedness, policy support, partnerships, institutional funding, or other programs, we may collect information about you and your organization that is reasonably necessary to evaluate, coordinate, or administer that relationship.

This information may include professional contact information, organizational affiliation, areas of interest, training requirements, program needs, geographic information, and correspondence with RRI.

Communications and Marketing Information

If you subscribe to our mailing list, request information, attend an event, make a donation, or otherwise engage with RRI, we may collect information relating to your communication preferences and interactions with our emails or other communications.

Information You Provide to Us

We may collect information that you voluntarily provide through:

• Website forms
• Email correspondence
• Donation forms
• Surveys
• Event registrations
• Training inquiries
• Partnership inquiries
• Volunteer inquiries
• Program applications
• Social media interactions
• Other communications with RRI

Please avoid submitting sensitive personal information through general website contact forms unless it is specifically requested and necessary for the purpose of the communication.

2. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically.

This may include:

• Internet Protocol (IP) address
• Browser type
• Device type
• Operating system
• Referring website or URL
• Pages visited
• Date and time of visits
• Approximate geographic location
• Website interactions
• Links clicked
• Session and usage information

We may use cookies, pixels, analytics technologies, or similar tools to collect this information.

We use this information primarily to understand how visitors use our website, improve website functionality, evaluate communications and outreach, measure campaign effectiveness, maintain security, and support our organizational mission.

3. Cookies and Similar Technologies

RRI may use cookies and similar technologies on its website.

Cookies are small data files stored on a user’s browser or device that allow websites to recognize a browser, remember preferences, analyze usage, and provide certain functionality.

We may use cookies and similar technologies for purposes including:

• Website functionality
• Website security
• Analytics and performance measurement
• Understanding visitor behavior
• Measuring outreach and fundraising campaigns
• Improving website content and navigation
• Remembering user preferences

Some cookies or tracking technologies may be provided by third-party platforms, including analytics, advertising, social media, fundraising, or website technology providers.

You may be able to limit or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of portions of the website.

Where required by applicable law, RRI will provide appropriate choices regarding non-essential cookies and similar tracking technologies.

4. How We Use Personal Information

RRI may use personal information for purposes including:

• Processing and acknowledging donations
• Providing donation receipts and maintaining donor records
• Responding to inquiries and requests
• Communicating with donors, supporters, partners, and stakeholders
• Providing information about our humanitarian work, disaster response activities, programs, events, and organizational developments
• Coordinating partnerships
• Responding to training and capacity-building inquiries
• Administering programs and events
• Managing relationships with governmental, nonprofit, humanitarian, and other partner organizations
• Conducting fundraising and supporter outreach
• Maintaining and improving our website
• Conducting website and communications analytics
• Protecting the security and integrity of our systems
• Preventing fraud or misuse
• Meeting accounting, auditing, regulatory, tax, and legal requirements
• Maintaining appropriate organizational records
• Supporting and advancing RRI’s humanitarian mission

Where applicable, we process personal information based on consent, fulfillment of a transaction or relationship, compliance with a legal obligation, and/or our legitimate organizational interests.

5. Email and Other Communications

If you provide RRI with your email address or other contact information, we may communicate with you regarding our programs, disaster response activities, organizational updates, fundraising initiatives, events, partnerships, or other matters related to our mission.

You may unsubscribe from promotional email communications by using the unsubscribe link included in applicable emails.

Even if you unsubscribe from promotional communications, we may continue to send non-promotional communications when necessary, such as donation receipts, transaction confirmations, responses to requests, or important administrative notices.

6. How We May Share Information

RRI does not sell personal information for monetary compensation.

We may disclose information to third parties when reasonably necessary to operate our organization, administer our programs, provide website functionality, process donations, communicate with supporters, or comply with legal obligations.

Service Providers

We may share information with organizations that provide services on our behalf, including:

• Payment processors
• Donation and fundraising platforms
• Website hosting providers
• Cloud and data storage providers
• Email and communications platforms
• Customer or donor relationship management systems
• Analytics providers
• IT and cybersecurity providers
• Accounting and auditing providers
• Professional advisors

These organizations may access personal information only as necessary to perform services for RRI and are expected to handle information appropriately.

Humanitarian and Program Partners

Where reasonably necessary to coordinate programs, trainings, partnerships, emergency response activities, or other mission-related work, information may be shared with participating organizations, governmental entities, humanitarian partners, contractors, or service providers.

We seek to limit information shared to what is reasonably necessary for the relevant activity.

Legal and Safety Requirements

We may disclose information where we believe disclosure is necessary or appropriate to:

• Comply with applicable law or regulation
• Respond to a subpoena, court order, warrant, or other legal process
• Cooperate with governmental or regulatory authorities
• Protect RRI’s legal rights or property
• Investigate suspected fraud, misuse, or unlawful conduct
• Protect the safety of RRI personnel, program participants, partners, or members of the public

With Your Direction or Consent

We may share information with another organization or individual when you request, direct, or consent to the disclosure.

7. Third-Party Websites and Services

Our website may contain links to websites, applications, donation platforms, social media platforms, or services operated by third parties.

RRI does not control the privacy or security practices of third-party websites and services. Information you provide directly to those organizations is governed by their respective privacy policies and terms.

We encourage users to review the privacy practices of third-party services before providing personal information.

8. Social Media

RRI may maintain profiles or pages on third-party social media platforms.

When you interact with RRI through a social media platform, the platform may collect information about that interaction according to its own privacy practices.

Information you choose to post publicly through social media may be visible to others and should not be considered private.

9. Data Security

RRI takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

These measures may include access controls, secure technology platforms, staff procedures, password protections, encryption where appropriate, and other security safeguards.

However, no website, electronic transmission, information system, or storage system can be guaranteed to be completely secure.

If RRI becomes aware of a data security incident involving personal information, we will evaluate the incident and provide notifications where required by applicable law.

10. Data Retention

RRI retains personal information for only as long as reasonably necessary for the purposes for which it was collected, including to:

• Maintain donor and transaction records
• Fulfill program and partnership obligations
• Meet accounting and tax requirements
• Meet legal and regulatory obligations
• Resolve disputes
• Protect organizational rights
• Maintain appropriate historical and operational records

Retention periods may vary depending upon the type of information and applicable legal requirements.

When information is no longer reasonably required, RRI may securely delete, destroy, or deidentify it.

11. International Operations and Data Transfers

RRI supports disaster preparedness, emergency response, training, capacity building, policy coordination, and humanitarian activities internationally.

As a result, information may in certain circumstances be accessed, transferred, stored, or processed in countries other than the country in which it was originally collected.

Privacy and data protection laws may differ between jurisdictions.

Where required by applicable law, RRI will take appropriate steps to provide safeguards for international transfers of personal information.

12. Your Privacy Rights and Choices

Depending upon where you reside, applicable privacy laws may provide certain rights relating to your personal information.

These rights may include the ability to request:

• Confirmation of whether RRI processes personal information about you
• Access to certain personal information
• Correction of inaccurate information
• Deletion of certain personal information
• A copy of certain information in a portable format
• Restriction of certain processing
• Withdrawal of consent where processing is based on consent
• Objection to certain forms of processing

Certain rights may be subject to exceptions or limitations under applicable law.

RRI may need to verify your identity before processing a privacy request.

We will not discriminate against individuals for exercising privacy rights provided by applicable law.

13. Fundraising and Donor Privacy

RRI recognizes the importance of maintaining the trust of our donors and supporters.

Donor information is used primarily to process contributions, maintain appropriate records, acknowledge support, communicate about our work, conduct fundraising activities, and meet applicable legal and regulatory requirements.

RRI does not sell donor personal information for monetary compensation.

Where donor information must be shared with payment processors, financial institutions, professional advisors, technology providers, or other service providers, we seek to limit the information shared to what is reasonably necessary to perform the applicable service.

Donors may contact RRI regarding communication preferences or questions about how their information is used.

14. Children’s Privacy

RRI’s public website is not directed primarily toward children, and we do not knowingly seek to collect personal information online from children under 13 through general website activities without appropriate authorization.

If we learn that personal information from a child has been collected through the website in a manner inconsistent with applicable law, we will take reasonable steps to address the information appropriately.

Parents or legal guardians who believe a child has provided personal information to RRI may contact us using the information provided below.

Different privacy and safeguarding procedures may apply when RRI works with children or vulnerable individuals as part of humanitarian, training, disaster-response, or program activities.

15. Sensitive and Humanitarian Information

Because RRI operates in humanitarian and disaster-response environments, certain operational activities may involve information concerning affected populations, first responders, partner personnel, or other individuals.

Information collected in connection with humanitarian operations should be limited to what is necessary for the applicable operational, safety, coordination, reporting, or programmatic purpose.

RRI seeks to handle such information according to principles of necessity, proportionality, confidentiality, security, and respect for the dignity and safety of affected individuals.

Information that could create a safety, security, protection, or humanitarian risk if disclosed should receive heightened protection and restricted access.

16. Deidentified and Aggregated Information

RRI may create aggregated or deidentified information that does not reasonably identify an individual.

We may use such information for purposes including program evaluation, impact measurement, reporting, research, analytics, operational planning, donor communications, and organizational improvement.

Where information is maintained in a deidentified form, RRI will not intentionally attempt to reidentify it except where necessary to validate the effectiveness of the deidentification process or where otherwise permitted by law.

17. Changes to This Privacy & Data Policy

RRI may periodically update this Privacy & Data Policy to reflect changes in our practices, technology, programs, legal requirements, or organizational operations.

When we make changes, we will update the effective or revision date posted at the top of this policy.

Material changes may be communicated through additional means where appropriate or required by law.

We encourage website visitors to periodically review this page for updates.

18. Contact Us

If you have questions regarding this Privacy & Data Policy, would like to update your communication preferences, or would like to submit a privacy-related request, please contact:

Rescue Response International
Privacy/Data Request
6 Corporate Center Dr, Melville, NY 11747

Website: rescueresponseinternational.org

When submitting a privacy request, please provide sufficient information for us to identify the relevant records and understand your request. We may request additional information to reasonably verify your identity before providing access to, modifying, or deleting personal information.